How to Write a Cover Letter

How to Write a Cover Letter in 2023? | Tips

How to Write a Cover Letter? Simple and straightforward with headings and examples to explain the cover letter. Follow the guidelines below to write a cover letter. A cover letter should not confuse with a motivation letter. A motivation letter differs from a cover letter in that a cover letter provides specific examples of how your job experience and skills match the opening you’re applying for. In contrast, a motivation letter focuses on your personality, interests, and reasons for applying. Read following tips for writing a cover letter. Read it; it’s simple and straightforward.

Cover letters allow you to tell your story outside of the strictly formatted documents or question-and-answer sections of an application. They serve as a writing sample, demonstrating your written communication abilities. You must write a new cover letter for each position you apply for, rather than simply changing the title of the position. You may also check: Motivation Letter for Scholarship.

Purpose of a Cover Letter

A common misconception is that a cover letter is simply a reiteration of your resume’s information. The structure and purpose of each document, however, differ. While your resume is a polished summary of what you have to offer, your cover letter is a professional letter that introduces you and your reasons for applying for the job, linking the relevant skills and experience on your resume to the job requirements and organisation.
You should include the following information in your cover letter:

  • Please introduce yourself.
  • Mention the job (or type of job) for which you are applying (or looking for).
  • Demonstrate that your skills and experience correspond to the skills and experience required for the job.
  • Encourage the reader to look over your resume.
  • Conclude with a call to action (for example, asking for an interview or a meeting).

What Should include in a good Cover Letter?

  • The goal of a cover letter is to persuade the reader that you are genuinely interested in a specific position at a specific organisation and to highlight that you are a good fit for the position, the organisation, and the industry (based on your most relevant skills/experiences).
  • Your cover letter should provide insight into how you are uniquely suited for the position. Read the job description several times to see which skills are highlighted.
  • Make use of a formal letter format. Include your address, the date, and the name and address of the contact. Whenever possible, address the letter to a specific (relevant) person. If the title is unknown, a phrase like “Hiring Manager” will suffice.

Also check: How to Write a Research Proposal

Parts of a Cover Letter

Cover letters are usually composed of three short paragraphs:

1. Opening Paragraph

Explain why you’re writing, what you’re applying for/the type of work you want, and (if applicable) how you learned about this position. Overall, this paragraph should explain why you’re writing and why you’re interested in the position.

2. Middle Paragraph

Explain why you want to work for this company and in this type of position. Relevant prior experience is advantageous, but they will review your resume. Include previous experience only if you have something specific to say about it (like, the course you took being your motivation for this kind of work). Highlight your relevant skills or abilities for this position. Avoid using words like “try,” “somewhat,” and so on when you describe your experience Maintain your facts, optimism, and confidence. That is who recruiters are looking for.

3. The Final/Closing Paragraph

Reiterate your enthusiasm for the position and your desire to join this organisation. Thank them for taking the time to consider your application and express your eagerness to hear from them and discuss the position further, etc.

Important Tips for How to Write a Cover Letter

The primary emphasis should be on what you can bring to the organisation rather than what you expect from it. For a cover letter to be effective, it must:

  • Limit it to one A4 page.
  • Make sure to include your name, address, phone number, and email address on the letter.
  • On the letter, include the addressee’s title, name, and job title (all spelled correctly), as well as the name and address of the organisation. If you can’t find the hiring manager’s name, use “Dear Sir or Madam.”
  • Refer to the job title or vacancy number listed in the job advertisement to ensure that you are applying for the correct job.
  • Use a professional font (e.g., Arial, Calibri) and keep your formatting consistent with your other application documents.
  • Each paragraph should indent or separated by a space.
  • Send your cover letter as an attachment rather than typing it into the email body.
  • Send the same generic letter to each employer. It should specifically tailor to the job and the organisation.
  • Keep your resume and cover letter information consistent – your cover letter should not introduce experience that is not listed on your resume.


Lastly, a cover letter is an important document that introduces your resume to potential employers and emphasizes your qualifications for the position. A well-crafted cover letter can go a long way toward convincing a prospective employer that you’re a highly motivated candidate, and will help you stand out in the application process.

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